HR and Finance Administrator

SKILLS & RESPONSIBILITIES

• Act as the primary HR focal point at the branch level, handling recruitment, onboarding, training, employee engagement, and exit processes in coordination with RHO.  
• Maintain and update employee records, attendance, leave balances, payroll reports and performance management documentation while ensuring strict confidentiality.  
• Ensure proper communication of HR policies, guidelines, and updates to branch staff.  
• Manage grievance handling, conflict resolution, and employee welfare activities in coordination with branch head and RHO.
• Classification, Recording, Verification, Reconciliation and Documentation of all Financial Transactions  
• Coordinate with the RFO for monthly financial reporting, budget monitoring, and expense reconciliation.   
• Conduct monthly reconciliation of TDS/VDS receivables to ensure accuracy at branch level.   
• Maintain accurate branch-level financial records, including daily sales, filing of petty cash/Khalti, bank verification and deposit and journal vouchers.  
• Ensure compliance with internal financial controls, audit requirements, and statutory obligations.
• Support MIS preparation, monitoring, and cost optimization efforts for the branch.   
• Manage the vendor on-boarding process and ensure timely scheduling of vendor payments. 
• Oversee daily branch logistics operations, including procurement, management with timely inventory consumption and timely verification. 
• Maintain warehouse and aging reports of inventories. 
• Conduct timely Inventory projections to facilitate timely receiving and return of Inventories. 
• Insurance Intimation to Regional team and H.O. team.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in management or related field with 1 year of experience or Intermediate with 5 years of experience in related field.  (For external, BBA/BBS/BBM preferred)
• Knowledge of HR and financial management practices.  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and HR/finance software.  
• Excellent interpersonal, organizational, and problem-solving skills.  
• Strong ethical standards and ability to maintain confidentiality of sensitive HR and financial data with strong emotional resilience.
• Ability to multitask and work under tight deadlines.